Main Responsibilities

• Project manage and take ownership of assigned Educational Events in line with AO’s Global Education Process and Educational Guidelines in close collaboration with Event Specialists and course chairs
• Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)
• Build and manage relationships with Chairperson and Faculty, supporting in in the development of scientific programs, event details and faculty invitation in the given timeline
• Identify and invite Faculty and Speakers in close collaboration with the Course Chairs
• Close collaboration with DPS DRIs on event technical support, education grant and voucher purchase
• Perform as an income/ revenue expert by generating revenues through relationship/sales, further liaise and instruct Event Specialists on available budget and coordinate with Event Specialists
• Manage regional / local community campaigns - booth and symposium management during congresses - including congress presence and acquisition of new members
• Develop local networks by engaging and building strong relationships with local Partners to embrace the local environment and understand the local needs.
• Acquire new members and develop trustful relationships on-site during the events, expanding AO networks which will contribute to AO Education
• Identify need for collaboration with local agencies / suppliers
• Annual budget planning for the events in the assigned countries as part of AOs yearly budgeting cycle
• For exceptional cases only: Manage local AO governance, e.g., country councils organize governance meetings, support communications to national
• Accountable for budget of assigned events within in the country
  

Main Requirements

• University Master or Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education „Fachausweis“
• Proven record of professional experience in project work or event management (3-5 years)
• Experience in medical events/course organization is an advantage
• Strong organizational-, project- and event management skills
• Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
• Good problem solving and strong analytical skills as well as proven ability to prioritize task
• A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
• Effective leadership skills through consistent reliability and effective support
• Fluent written and verbal English and German is a must. Knowledge of other relevant languages in the region are an asset
• Required working days: 4-5 per week
• Travelling: up to 10%